Home » Blog » Record Keeping for Truck Drivers

Record Keeping for Truck Drivers

You may have heard from many people that being out on the road is an excellent choice for a career if you want a fulfilling one. Understandably, working with paper isn’t as fun and as exciting as working with the steering wheel of your top-quality truck. It comes as no surprise, but you should know that you’ll have to work with paperwork since it’s just like most jobs out there. Here are a couple of tips that will help you organize your papers and keep your time usage, efficient.

Truck Driver
Truck Driver

Keep Your Priorities Straight

You should know what your priorities are when you’re thinking about how to find out what you should be keeping on top of your dashboard or right on the passenger seat. You should be keeping your reports and records around since they are essential to you, but you shouldn’t have your receipts out in the open as if they were crucial. The receipts are not something to pair with your reports or records. You wouldn’t want to hand someone the receipt attached to your essential documents. So, what you have to think about is what is necessary and what isn’t important at all.

Sort Your Things

If you have the time, consider purchasing a pouch that has a divider in it. You’ll have to use a couple of dollars at the nearest office supply store, but it’s worth it. The divider pouch will make it so that you can quickly put your stuff in their sections, which will keep your stress levels low since you won’t have to scramble around to find your records or anything you might want to locate. It’s better to keep your papers all organized, so you can find whatever you need quickly and without any issues.

Turn it Into a Habit

You won’t need to have perfect precision to have a plan that works flawlessly. A good idea only requires you to have muscle memory. It will go a long way to turn the act of organizing your papers into a routine. You should pick a particular day to assign your organizing of documents, and also a day of the month where you get the old papers and move them somewhere secure at home. You can also get an application for your computer or phone that you can use to turn your documents into a file, which might be something worth looking into for you.

Use Tax Refunds

Keeping everything together and organized isn’t the sole reason you have to pretend to be an accountant. If you’re someone who regularly uses your truck, then you’ll probably be spending a lot of money that you would warrant a couple of tax deductions, which you could use to your advantage when you get your refund from the tax department. There may be regulations placed on you that makes it so that you have to avoid fines, lose less time, and keep your earnings and expenses in check. Alternatively, if you are a truck driver that manages a few other trucks and drivers, it is best to have an accountant who can handle all the expense reporting for you.